CULTURAL EXCHANGE PROGRAM

By air:

Nepal has Three international airports: Kathmandu, Bhairawa, and Pokhara. Currently, Pokhara airport does not handle international flights. However, there are a few flights to Bhairawa from few countries. The main international airport in Nepal is Tribhuvan International Airport (TIA), located in Kathmandu. You can search TIA airport to book your International flight.

By land: There are multiple land entry points along the borders of Nepal, India, and China. These entry points include Kakarvitta, Birgunj, Bhairahawa, Nepalganj, Dhangadhi, Mahendranagar, and Kerung(china boarder)

If you've booked a multiday tour or trekking package with Himalayan Social Journey, we'll pick you up from the airport. Upon arriving at Tribhuvan International Airport in Kathmandu, our representative will be there to greet you with a sign displaying your name and our company's name. We'll then take you to your pre-booked hotel.

To make the pick-up process smooth, kindly share your flight details, including flight number and arrival time. If there are any changes to your arrival plans, please inform us as soon as possible so we can arrange your pick-up accordingly. Travel with us for a hassle-free experience!

Please keep this thing in your mind that there are some airport touts and scam artists who take advantage of tourists. They might offer to carry your luggage and they want a large amount of money. Sometimes they intimidate our drivers and even take away their signs. Anyway...if you want someone to help you with your luggage you can give them NOT MORE THAN 1 - 2 DOLLARS. This is a small hassle that tourists sometimes face upon arrival at the airport. Do not stress about this but just be aware not to give more than a few dollars for their luggage handling if you choose to take someone's services. Nepalese in general are very kind and hospitable people.

The official currency of Nepal is the Nepalese rupee (NPR). Major foreign currencies such as USD, AUD, and EURO are accepted for VISA.

There are plenty of ATMs in these major cities, so you can easily withdraw cash from your foreign currency bank account. Credit cards are also accepted in some shops and restaurants, but they are not as widely accepted as cash.

On the trek, you will only need to use Nepali rupees. You can exchange your foreign currency for Nepali rupees at your hotel, money exchanges, or the airport. Himalayan Social Journey representatives will also be happy to help you exchange money.

If you have booked a trekking or multi-day tour with Himalayan Social Journey, the orientation meeting usually happens at your Kathmandu hotel around 4 or 5 pm. Our team will provide you with the specific details upon your arrival.

If you're arriving early or leaving late, please ensure to arrange extra hotel accommodations by contacting reser[email protected]. Let us know if you'll be extending your stay in Nepal, and we'll book your additional nights. Also, kindly share your flight details with us to facilitate a smooth pick-up and drop process.

When you book a trip with us, the standard accommodation arrangement is on a twin-sharing basis. This means two people will be staying in each room throughout the trip. However, if you prefer to have a room to yourself or if you're traveling alone, you can choose the "single supplement" option. By selecting this option, you'll have a private room during the trip, but please note that there will be an additional cost for the single room arrangement according to tour / trek.

For each tour date, there will be several separate groups, each with a maximum of 14 people and their own experienced English-speaking guide. During the trek, there will be a suitable number of porters available to carry your luggage. Additionally, if you prefer to do a private tour or trek with your own group, that is also possible. 

Nepal has five main seasons: summer, monsoon, spring, autumn, and winter. Each season offers unique experiences and weather conditions.

Winter (Late Dec - Feb): Cold temperatures, great for festival tours and special highlights.

Spring (Mar - May): Magical rhododendron blooms, ideal for trekking and peak climbing.

Monsoon (Jun - Aug): Low season with rain, but perfect for nature lovers and discounts on hotels.

Autumn (Sep - Nov): Peak season, clear weather, and popular trekking regions fill up fast.

You can check the live weather condition via this website https://www.accuweather.com

The hotel in Kathmandu where you'll stay during the trip offers complimentary storage services. You can leave your luggage and extra clothing that you won't need for the trekking / tour. Rest assured, you can collect them once the trek and tour are over.

Don't forget to bring both TWO and THREE-pin travel adapters! If you don't have them, you can purchase them at supermarkets or electronic shops in Kathmandu. Our guide will be there to assist you if needed. You can get information about plug and voltage in below link.

https://www.power-plugs-sockets.com/nepal/

Most places in Nepal are covered by mobile network providers, especially Ncell and Nepal Telecom. You can use data services for communication. You can buy a SIM card at the airport counter. There are also free and paid Wi-Fi services in most tea houses in Nepal during trek.

Here are some tips for staying connected while you are in Nepal:

• Buy a SIM card as soon as you arrive in Nepal. This will give you access to data services and allow you to make calls and send text messages.
• Check the coverage map of your mobile network provider before you travel. This will help you to know where you can expect to have good reception.
• If you are planning on visiting remote areas and need to be in connected on Internet , you may want to consider renting a satellite phone. This will give you access to communication even in areas with no mobile network coverage.
• There are many free and paid Wi-Fi hotspots in Nepal. You can find these at hotels, tea houses, restaurants, cafes, and even some temples.

If you would like to book extra activities such as Paragliding, Bungy jump, Mountain flight, Heli Tour , Bhaktapur Sightseeing many more programs. You can find updated price and program detail in this link: https://hsj.com.np/tourtype/daytours. You can book by contacting us at [email protected] For longer excursions such as Bhutan, Tibet, India, and any other treks also, we can help but please contact us immediately at [email protected]

If you have purchased a voucher from any deal company, please come in contact with us with the voucher code (redemption code) so that the voucher can be redeemed on time. Since we need time to purchase your domestic air ticket and make other arrangements, kindly confirm your spot with your suitable date at-least 2 months prior to the commencement of the tour. Your booking on a particular tour date is subject to availability of spots. You can redeem you voucher through this link too : https://hsj.com.np/voucher-redemption

A typical suggestion for tipping is to allocate around USD 50-60 for the guide and porter if you're happy with their service. However, the amount you decide to tip is entirely up to you, and you can give whatever you feel is appropriate based on the excellent service they provided during your tour / trek

Packing List for Tour:

Pack appropriate clothing for the weather conditions during your visit. Include comfortable walking shoes, a hat, sunglasses, sunscreen, and insect repellent. Don't forget essential travel documents, a camera, and any necessary medications.

Packing List for Trekking

Hiking

• Trekking Poles - 1
• Daypack - 1
• Backpack - 1
• Packcover
• Water Reservoir - 1

Sleeping

• Sleeping bag - HSJ will provide
• sleeping bag liner

Clothes

• Underwear - 3
• Socks - 3
• Bra - 3
• base Layers pant - 1
• Trekking Tshirt - 3
• Trekking Pants - 2
• Rain Pants - 1
• Hiking Shoes/ Boots - 1
• Gloves - 1
• Hat - 1
• Down Jacket - 1
• Wind Breaker - 1
• Sandles -1

Miscellaneous

• Sunglasses - 1
• Books or E-reader (optional)

Hygene/Saftey

• Microfiber towel - 1
• Toothbrush - 1
• Toothpaste - 1
• First aid kit - 1
• Medicine kit -1
• sunscreen -1
• sewing kit -1
• Soap/shampoo - 1
• Comb or brush - 1
• Period supplies - 1
• Toilet paper - 1
• sanitising gel - 1

Electronices

• Camera
• Phone
• Extranel Hardrive (optional )
• Head touch
• Power bank for charging Phone

Packing List for Climbing:

Clothing

• Trekking boots
• Short-sleeved trekking shirts
• Trekking pants and jackets
• Thermals underwear
• Long-sleeved Trekking shirts
• Insulating down jackets
• Woolen cap
• Trekking Gloves
• Raincoats

First Aid

• Diamox tablets
• Sanitary pads and tampons
• Anti-nausea Medicines
• Band-aids
• Mosquito and insect repellents

Toiletries

• Soap
• Toilet Paper
• Shampoo
• Sunscreen
• Hand sanitizer

Accessories

• Sunglasses
• Sleeping bag
• Cameras
• Batteries
• Water Bottle
• Solar Chargers
• Hot water thermos

Important Documents

• Passport
• Travel Permits

Peak climbing gears (HSJ will provide)

• Climbing Helmet: Choose a good-quality climbing helmet. Make sure your warm cap fits under your helmet.
• Climbing Boots: High-altitude, insulated, stiff-soled climbing boots.
• Crampons: C2 crampons that fit the climbing boots.
• Climbing Harness: Good-quality climbing harness.
• Ascending device or Jumar
• Descending or belay device
• Tape sling: UIAA tested a 220cm open tape sling or a 2 x 120 cm closed tape sling.
• Carabiners: 2 x lockable carabiners. 2 x non-locking carabiners
• Prusik loop: Best quality Prusik loop
• Ice ax: An ice ax with a wrist strap for climbing

If you cancel the trip for any reason, the 20% deposit amount will not be refunded. If you have paid the full trip amount and need to cancel, you will receive your money back, but a cancellation charge of 20% will still apply.

For voucher holders who purchased vouchers from deal companies, we must adhere to their cancellation policy. However, under both circumstances, we are flexible and can reschedule your trip for a later date. To cancel any trip, please make sure to provide written notification of your cancellation.

Sometimes travellers are unable to finish the scheduled trek/tour due to the various reasons or they ended up not completing the trek/tour for health or personal reasons. In this case please realize that we cannot offer you any refunds for unused days on the tour. You have to understand that our costs are the same as we have an obligation to pay our guides , porters, drivers for the time they have committed.

Our commitment is to offer you an unforgettable journey with the best services. We take our responsibilities seriously and conduct all programs in Nepal according to the rules and regulations of Nepal Goverement. If needed, we can provide alternative itineraries for a delightful holiday experience. Feel free to reach out to us if you have any questions or concerns. We're here to help!